Tau Beta Pi

Tau Beta Pi June 2026 Officer and Advisor eNotes

These eNotes contain important and up-to-date information and links to help you and your chapter as the academic year is underway. A summary is at the top of the page with links to more detailed information and references. If you have questions about the information provided, contact Headquarters toll free at 1-800-TAU-BETA (1-800-828-2382) or 865-546-4578 or by .

CHAPTER OPERATIONS:

• Complete end of year reports due June 1.
• Appeal to add a program to your chapter bylaws due June 1.
• Select your Convention voting delegate and submit your Convention Credentials due June 1. Convention Registration opens July 1.
• Finalize your new members via the Report of Final Action and copy of Roll Book Signatures.
• Submit your Report of Officer and Advisor Election within two weeks of electing new officers.
• Hold an Officer Transition meeting.
• Participate in the upcoming Town Hall!
• Check out the new Association policy updates.
• Volunteer with Tau Beta Pi – stay involved after graduation!

ASSOCIATION NEWS & DEADLINES:

• Be advised of the upcoming TBP Headquarters shutdown from June 27–July 5.
• 2026 Executive Council nominations by July 1.
• Virtual and In-Person Recruiting Fair on September 24 and October 8.

End of Year Reports – DUE JUNE 1

Several chapter reports are due to HQ by June 1. Please ensure that your chapter has completed these reports. Ask for an extension if you will not be able to complete it by June 1, however, if you are late, please make sure to still submit them. Contact for an extension.

• Financial Report – submit online (be sure to clear your chapter balance)
• Chapter Survey – submit online
• Project Reports – submit through the Online Project Reporting System
• Advisor Evaluations capture data for the strategic goals of the Association and are now available for completion.

Headquarters encourages both outgoing and incoming officers to work together on the Chapter Survey and the other reports as part of the officer transition process. This will ensure the incoming officers know the status of their chapter reports and can keep a copy for the chapter's records.

Required reports are graded and count toward the Chapter Excellence Award. Note: Any Project Reports included on your Chapter Survey need to have reports filed. Did you: hold a banquet or serve refreshments after initiation? polish individual Bents before initiation? host an Engineering Futures session or any other virtual events? Those are projects! These reports help determine the recipients of the Project Awards presented at Convention that are used to determine the Outstanding Chapter and Most Improved Chapter awards.

Program Appeals – DUE JUNE 1

If you are considering adding a program to your chapter's bylaws, review Constitution Article II, Section 1, for the criteria to be an eligible program. A chapter appealing to include a non-compliant program should submit an appeal to HQ no later than June 1. You must include a one-page summary for each program being appealed. Complete details on requirements for the appeals process are available here.

Annual Convention and Voting Delegate Credentials

Tau Beta Pi's 120th Convention will be held in Tucson, AZ, October 8-10, at the Westin La Paloma Resort & Spa (3800 East Sunrise Drive, Tucson, AZ, 85718), and is hosted by Arizona Alpha at the University of Arizona and the Tucson Alumni Chapter. The Association expects each collegiate and alumni chapter to send a delegate to this year's Convention. You should plan to arrive by the evening of Wednesday, October 7, in order to attend the Thursday morning Business Meeting, and plan to depart on the morning of Sunday, October 11. ALL hotel reservations will be made through the Convention registration system. Do not book through the hotel directly.

Your chapter has received an email regarding Convention Credentials – please review the instructions. The deadline to submit credentials is June 1. It is essential that your chapter identify a delegate and alternate before the summer. The credentials are to be submitted in the Chapter Reporting System. This is a graded report towards a Chapter Excellence Award. After submitting credentials, TBP will email your chapter president that the report has been approved. TBP pays the full travel and on-site expenses of one voting delegate and 20 percent of airfare expenses (up to $200) for one non-voting delegate from your chapter. If you need an extension, contact prior to the deadline.

Convention Registration will officially open on July 1 – additional info to come. Everyone must register no later than August 31.

Please note that you now must be REAL ID compliant to travel domestically by air. If you're planning to attend the Convention, please make sure you have a REAL ID or other acceptable identification (like a U.S. passport) well in advance.

Report of Final Action, Roll Book Signatures & Initiation Fees

The Report of Final Action is due two weeks after the approved initiation - submit here indicating who was initiated. Please make sure initiates print their name next to their signature and then upload your roll book signatures as a PDF along with the Final Action. Initiation fees are due two weeks after your initiation ceremony is held. Each candidate marked as initiated on your Final Action must have a signature or signature form attached to the roll book. New members will not be added to the system until the Report of Final Action is processed. You can check your chapter's status through the Electronic Reporting System.

Report of Officer and Advisor Election

You should report your newly elected officers using the Electronic Reporting System within two weeks of holding elections. Plan a transition meeting with new and old officers and consider utilizing the official installation procedure in the Officer's Handbook, formerly the President's Book. One of the most important roles of a current officer is to ensure a smooth and effective transition of chapter leadership.

In addition to student officers, you must also elect and update your advisors. You can do this in the Electronic Reporting System by selecting Modify Advisor before you submit your Report of Officer and Advisor Election. Change an advisor's term to “none” if their term has expired or update the term if the advisor was re-elected. Each chapter should have at least four advisors (including one chief advisor), and each should serve four years. Ideally, one advisor's term should expire each year. A chapter must submit four advisors with valid terms of office on the Report of Officer and Advisor Election.

Officer Transition

Ensure that all advisors and new officers are acquainted. After you have elected new officers, meet with them and pass on the acquired knowledge for your position. This includes obtaining the eligibility list, reserving rooms, location of initiation kit, responsibilities of officer positions, etc. Keep good notes and pass them on to your successor as a source of institutional knowledge and continuity. Visit the Officer Resources website for additional information.

Next Town Hall

The next Town Hall is scheduled for Wednesday, June 10, at 8:30 pm. It is published on the TBP Calendar with a link to register. Consider joining to hear the latest updates on the Association as we head into the summer season and to ask questions of the Executive Council.

The March Town Hall is available on YouTube and covers topics such as the Communications Task Force, strategic goal updates, and the Convention Program Planning Committee, click here.

Association Policy Updates

The 2025 Convention requested that any policy updates be communicated to the chapters within 30 days of the revision. The following policies were adopted by the Executive Council at their April and May 2026 meetings:

• Official Travel Reimbursement Policy (PF 04 02) – revised 4/16/26
• Expanding Opportunities Committee Charter (CC 13 02) – revised 5/21/26

TBP Volunteer Opportunities

Check out these Volunteer Opportunities and the TBP Volunteer Interest and Background form to learn more about becoming involved following graduation including joining an alumni chapter and volunteering for committees and programs.

Headquarters Shutdown

Tau Beta Pi's Headquarters will be closed from Saturday, June 27, through Sunday, July 5. Contact staff at 1-800-TAU-BETA (1-800-828-2382) or 865-546-4578 or by well in advance of this shutdown for any of your chapter or member support needs. Phone calls and emails will not be returned during this time.

Executive Council Nominations

The 2026 TBP Convention will elect three members to serve on the Executive Council (EC).

Members interested in serving on the EC must be nominated by a collegiate or alumni chapter by July 1. The Executive Director can work with candidates needing a formal nomination. Candidates with experience in a variety of functions—management, finance, teaching, business, research, etc., and those with knowledge in the areas of image enhancement, branding, fundraising/development, alumni relations, and advising collegiate chapters are strongly encouraged to consider running. If you know of a qualified candidate or are interested in learning more, review this letter. Nominations can be sent via email to .

Recruiting Fairs

There will be an in-person Recruiting Fair this year on Thursday, October 8 at Convention in Tucson. A Virtual Fair will also be held on Thursday, September 24, for all members. There is no charge for members to attend the recruiting fairs, and we will announce when registration opens. We are looking for engineering companies and graduate programs to participate! Please contact Erin Andrews at with any leads, suggestions, or questions.