Tau Beta Pi

The Engineering Honor Society

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Collegiate Officers

Tau Beta Pi member in cap and gown posing with statue of the Bent.

Initiation & Membership Process

Explore resources and tools to assist you during the member initiation process and view our model membership process schedules.

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Chapter Reporting

View a checklist of required chapter reports, find information on and how to submit specific reports, review requirements and scoring for the Chapter Excellence Award, and browse frequently asked questions.

Tau Beta Pi chapter holding flag.

Chapter Activities

Explore information regarding choosing events to run, ideas for events, budgeting, fundraising, and event organization.

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Chapter Bylaws

When amending their bylaws, a chapter is requested to complete the "Report of Bylaws Amendment for Collegiate/Alumni Chapters" which provides key information to Headquarters and certifies that the changes made were approved by the chapter and the Advisory Board.

Collegiate Chapter ByLaws Report :

Word | PDF

Creating or updating your chapter's bylaws?

To download a chapter's bylaws, select a chapter in the dropdown below. Chapters not shown do not have an electronic version of their bylaws on file at Headquarters.

Leadership & Running a Chapter

Your officers are one of your chapter's greatest assets. It's important for you to work together as a team to achieve your chapter goals. This page will go through how to organize officers in an officer structure; managing officers, especially from the perspective of a chapter president; recruiting, electing, and transitioning officers; and utilizing chapter advisors.

Check out or List of Leadership Tips for more advice on effective chapter leadership.

The golden rules of successful TBP chapter leadership are delegation, communication, and organization.

Delegation

An officer board will have a much greater capacity when all its members are working towards specific, well-defined tasks. In terms of the presidency or an upper leadership position, it may seem easier in the short-term to do all the work yourself. However, in the long-run, you may be burned out and get less done when tasks are piling up on your plate. Spreading tasks out across different officers ensures you are not carrying the whole chapter. Of course, effective delegation also requires clear communication.

"The job of the president is not to do everything; it is to ensure everything gets done."

Communication

Communicating between the officer board and the chapter is vital. Officer meetings are important for discussing chapter vision, upcoming chapter events, and defining action items. It is recommended to have regularly scheduled officer board meetings (e.g., weekly, biweekly, monthly). Prepare an agenda ahead of time to efficiently use the board's time and ensure you do not miss any important items. In addition to board meetings, offline communication among the board is also important. This may take the form of email, text, Discord, Slack, Whatsapp, Groupme, etc. Do not hesitate to reach out to officers on an individual basis outside of officer meetings or the group chat when you need to clarify something.

Organization

For the purpose of leadership continuity in your chapter, it is recommended to have a central repository for chapter resources and documents. This could be an online repository (e.g., Google Drive, Onedrive, Microsoft Teams, etc.) and/or a physical binder or box with materials to pass down to future leadership. Include officer transition documents which outline the responsibilities and important information for each position. See the Guide to Leadership Structures for Chapters for ideas on officer roles.

It can also be very helpful to utilize a officer team shared email, this allows multiple people to support prompt responses and store commonly drafted emails for common questions.

Officer Recruitment

Successful chapter leadership means not only having an effective team now but also taking the time to invest in the next generation of leadership. Since TBP is an organization of primarily juniors and seniors, leadership turnover can be high, and a chapter should think strategically about recruiting new officers.

Directly reach out to engaged members or initiates who have the potential to make great officers. Sometimes people just need a nudge of encouragement to run for a position. Due to nuances in credit hours or depending on the chapter, second year students may sometimes be initiated into TBP. This group can be great picks for officers since they can ensure continuity in leadership if they stay on the officer board for multiple years.

Recruitment begins during the initiation process. Make an effort to get to know initiates, make them feel comfortable. Bring up officer positions early on in the process (e.g., initiate interview). Try to recruit new officers prior to district conference (generally in the spring) so that they can attend and get a jump start on the next year.

General Tips:

  • Host an open board meeting for interested members or initiates to learn more about what being an officer is like.
  • Leverage connections to current officers.
  • Try to diversify disciplines/majors represented.
  • Be honest about the time commitment.

Officer Structures

At minimum, you need a President, a Vice President, a Treasurer, and a Secretary. See typical duties of these officers in the Constitution and Bylaws. Beyond that, consider the following:

  1. Are there clear expectations and responsibilities for officers as a whole as well as for each specific position?
  2. Is it clear who an officer should go to if they encounter a problem or need help?
  3. Does your chapter have a specific focus (or several) that could use a specified officer position (or multiple)?
  4. Do you have a variety of time commitments in your positions?
    • Some members may not have a ton of time but would be willing to help with a thing or two.
  5. Would you benefit from creating committees of officers and members to work on specific areas? (These are generally used by large chapters)

See Section C of the Officer's Handbook for more information on officer duties.

See the Guide to Leadership Structures for Chapters for examples on officer structures and defining officer roles.

Most importantly, if there are individuals interested in helping out, make sure you engage them.

Officer Elections & Transitions

Elections

The election of officers refers to the nomination and selection of members to assume leadership positions for the upcoming year. Officer elections should occur at least once per year and the Report of Officer and Advisor Election must be completed for HQ within two weeks of elections.

See the first half of the guide to officer transitions for more helpful tips on holding your officer elections.

Transitions

An effective officer transition will contribute to the longevity and continuity of a successful chapter. A transition should cover TBP-specific information such as reports and school-specific information such as how to obtain your eligibility report. Other helpful components include an overview of the officer positions at your chapter, a schedule of a typical semester, and exchanging contact information between outgoing and incoming officers.

The second half of the guide to officer transitions describes methods of transitioning officers. Both a face-to-face meeting and a transition document are recommended.

Chapter Advisors

A minimum of four Association alumni should serve as advisors, all of whom are chapter officers and one of whom is the chief advisor. Advisors are normally appointed in the spring in the Report of Officer and Advisor Election. Advisors are commonly university professors but can also be working professionals or any member of Tau Beta Pi.

All advisors can help resolve disputes among officers and generally offer wisdom from a non-student perspective. If they have been advisors previously, they can also answer questions about how the chapter has done things in the past.