Tau Beta Pi October Officer eNotes
Greetings! This page contains information and links to help you succeed with your chapter responsibilities. A summary is at the top of the page with links to more detailed references. Check out additional chapter resources as chapter operations continue to be conducted virtually. Please share this information with your chapter members!
- Review updates on postponed 2021 Convention
- Visit the new Officers Resource Site
- Attend the Chapter Development Committee Discussion
- Submit your Constitution Amendment Ratification ballot by October 15
- Attend Virtual Recruiting Fair, October 18-19
- Upload your resume! www.tbp.org/resumes
- Attend next week's Engineering Futures/Professional Development sessions
- Report new officers and hold an Officer Transition
- Review Membership Process, Initiations, and Virtual Resources
- Involve your advisors
- Read latest news from the Student Advisory Board
The Association will not be hosting its annual Convention in Knoxville, TN, this year. We will be conducting virtual Professional Development Sessions and Recruiting Fair. See details below.
The Executive Council met and made the difficult call to officially postpone the in-person Knoxville Convention to a future date. They did not take this action lightly given the inconvenience to those planning to attend in-person and the costs involved in this decision. Because the COVID pandemic continued to rage particularly in Tennessee and the Knoxville area, the safety of TBP members was paramount on the minds of TBP officials, who came to the unfortunate conclusion that any precautions they could implement would not be sufficient to guarantee delegate safety or alleviate the concerns of our members.
In addition to the concerns with member safety, they had to accept the fact that there would not be a quorum to conduct the business of the Convention. Tau Beta Pi's Constitution defines quorum as a majority of the collegiate chapters. With 250 active chapters, the quorum is 126 collegiate chapter delegates. As final registration closed, only 116 collegiate chapter delegates had registered with 75 completing travel plans.
What's next? TBP will be working over the next several weeks to provide additional information with all of you. Here are some things that can be shared with you at this point.
- There will be no virtual Convention.
- The Virtual Recruiting Fair will still be happening on Monday-Tuesday, October 18-19.
- As part of EF Online, virtual Professional Development Sessions were already scheduled for October 11-18. You are encouraged to register for these sessions, and we may look to convert the planned in-person sessions to virtual as well.
- We will be working with the District Directors and the Chapter Development Committee about possible virtual District Meetings and ICE (Interactive Chapter Exchanges).
- Much of the planned business will be moved to the next in-person Convention.
- We may move the Knoxville Convention to spring 2022, or the fall of 2022 or 2023 depending on hotel and convention center availability.
- We will be reaching out about canceling airline tickets purchased by delegates or Tau Beta Pi.
There is obviously still a lot of uncertainty. Uncertainty has been an underlying theme for the past 18 months. We appreciate those of you who were planning to join us this year and understand why many of you were unable to join us.
Tau Beta Pi will continue to endure, will work to overcome this latest challenge, and will be stronger as a result. For updates on the above items, please visit our Convention website.
This site is to be used to centralize important announcements, documents, and discussions related to collegiate chapter operations. It includes access to Chapter Chat recordings, forms, FAQs, and much more. Share this site among your officers and advisors to help your chapter succeed!
Chapter Chats will take place at 7:30 p.m. ET on the first and third Tuesday of each month. The topic of the next session on October 19 is "Planning an In-person Initiation 1" and will be presented by Curt Gomulinski and Ed D'Avignon, Director of Rituals. More sessions may be scheduled on additional Tuesday evenings depending on interest and demand.
All sessions are conducted using Zoom. Anyone interested in attending should register using the Google Form. A reminder will be sent one week prior to the session with the actual session information being provided on the day of the event.
Sessions will be recorded and posted for viewing for those unable to attend.
The new Chapter Development Committee is a group of Tau Bate alumni working on resources and programs to help TBP chapters in their efforts to grow and improve. The committee will present at least one special topic discussion each month, each on a different topic. These sessions focus on improving chapter health by increasing membership and leadership, developing engaging chapter activities, and increasing campus visibility.
You are invited to attend the next Chapter Development Committee Discussion, "Fundraising & Finances" on Wednesday, October 13 at 8 PM ET (5 PM PT). The discussion will consist of a panel of past and current TBP chapter officers and is expected to last 30-45 minutes and at least one officer from your chapter should attend. This discussion will be part of our monthly series.
Please register for the discussion, which will be held via Zoom.
Please the Chapter Development Committee with any questions. We look forward to your participation!
The Executive Council has approved a constitutional amendment to the Tau Beta Pi Constitution and is submitting it to the chapters for ratification. This amendment would update the Executive Council election process used during the Convention.
Please reference this Google Site containing all the information you need to know about the amendment and ratification process. Chapters are asked to submit their ballot by October 15, 2021. The site also has an information sheet about the amendment, a presentation for chapter members, and a letter from the Executive Director.
If you have any questions, contact Alex with the Chapter Services Team or 865-546-4578.
A Virtual Recruiting Fair for members only is now open for registration and booking appointments. Several companies including AMS, BAE Systems, Carlisle Construction, Epic, FedEx, Honeywell, Intelsat, Raytheon, and Sandia, plus many of the top graduate programs in the country from schools such as Columbia, MIT, Iowa State, University of Michigan, University of Southern California, University of Pennsylvania, New York University, Northwestern University, Northeastern University, University of Pennsylvania, Penn State, Purdue, RPI, Vanderbilt, and many more will be available for appointments through the Tau Beta Pi Virtual Recruiting Fair in the Career Fair App.
Learn how to set up your account, profile and browse recruiters here. Set up your appointments with recruiters from October 7-19. First come first served. All members of Tau Beta Pi are invited to attend.
|A portal has been created on TBP's website for you and your chapter members to upload resumes. Recruiters (grad school, government, and corporate) attending the October 18-19 Virtual Recruiting Fair will have access to them, so be sure to tell your fellow Tau Bates to submit their resumes NOW! Don't forget to upload yours, too! See list of recruiters here; who are already browsing these resumes. This is a resource to get your resume in front of the recruiters now through April 1, 2022. You may also upload your resume in the Career Fair + app. See Virtual Recruiting Fair above for instructions.
During the week of October 11, we will present several EF Online sessions in a row. These were arranged as our pre-Convention professional development virtual sessions.
Are you looking to change jobs? Find a job? Wondering about going to grad school? Helping those around you who may be struggling? Check out these upcoming sessions, especially if you are considering attending the recruiting fair:
- Monday, October 11, 8:00 pm EDT: How to Target Your Resume
- Tuesday, October 12, 8:00 pm EDT: Intentional Career Transitions for Purpose-Driven Engineers
- Wednesday, October 13, 8:00 pm EDT: Know Your V-A-R®- Showing up for those around us
- Thursday, October 14, 1:00 pm EDT: Preparing for & Deciding When to Go to Grad School
- Thursday, October 14, 8:00 pm EDT: Preparing for & Deciding When to Go to Grad School
- Monday, October 18, 8:00 pm EDT: Negotiating Job Offers
Click here to view and register for the Engineering Futures Online Calendar of Events.
In 2021-22, EF will continue to offer the new materials as part of EF Online while recruiting and training volunteer facilitators to deliver the new curriculum in person. Due to the ongoing pandemic and the need to train facilitators, we are not yet able to offer sessions by request. We will continue to offer EF Online as a fixed calendar of events during 2021-22, and let chapters know by email when we are able to resume taking session requests.
Click here to view and register for the Engineering Futures Online Calendar of Events 2021 (September-November).
Many chapters have not yet reported their new officers while current officer terms have expired. It is critical to report the election of new officers within two weeks of the election to avoid missing important Association emails and grade deductions. If you elected new officers for this term, submit your Report of Officer & Advisor Election and an updated Officer Signatures Report within two weeks of election or as soon as possible if you have already held your election.
After you have elected new officers, meet with them and pass on the acquired knowledge for your position. This includes obtaining the eligibility list, reserving rooms for initiation banquets, location of initiation kit, responsibilities of officer positions, etc. Keep good notes and pass them on to your successor. Ensure that all Advisors and new officers are acquainted.
Chapters must use the interactive, electronic reporting system on the web for all undergraduate membership reports. Your chapter has only one username and password;
if you do not have or remember your login or password. Details on how to submit the membership reports are available online. You are strongly encouraged to review the model Membership Process Schedule when planning your chapter's activities.
- Free image materials are available, including posters and brochures to place around campus to showcase TBP; order here.
- Send professional membership invitation or email; samples here.
- Work with the dean's office to send a letter to candidates and their parents; sample letter here.
- Discuss TBP member benefits during meetings with eligible candidates; a list of benefits is here.
Your Report of Eligibility is due at HQ within the first five weeks after the start of your school term. Bylaw III requires that a fine be levied if the report is not received, but we're usually flexible. Simply request an extension. Your chapter may submit its Report of Eligibility using an Excel spreadsheet. Instructions are available here.
Your report must list the entire top-fifth of the senior class and the entire top-eighth of the junior class, (including members) even if some names are below a GPA cutoff set by your chapter. If your chapter has one, indicate the GPA minimum on the Report of Eligibility. Round any fraction up to the next whole number. For example, 1/8 of 100 is 12.5, so you would list the top 13 students. Also, if a tie exists you must list all students with the same GPA in the last position. It's okay to exceed the total number of eligible students in this case.
After contacting your eligible candidates, the chapter must vote on those candidates by the chapter membership and submit to HQ as the Report of Election. This report must be submitted with each electee's online catalog card (which should be completed by electee) and APPROVAL RECEIVED BEFORE you hold initiation. TBP Chapter Services if you have not received approval at least two days in advance. DO NOT HOLD AN UNAPPROVED INITIATION as your chapter could be fined and placed on probation. Online catalog cards must be completed before membership items can be ordered. If you want keys and certificates for initiation, plan to submit at least three weeks before initiation.
To find out who your advisors are:
- Go to the TBP online system
- Select Officer Information Related Reports
- Click on the section for Election of Officers
- Tap the link to Election Information
- Click on "View Advisor"
This will show you everyone who has served as an advisor to your chapter in the last ten years. You can determine the current ones by their term expiration date.
Each chapter should have at least four advisors. If not, you should locate additional advisors to add to your corps, perhaps in a discipline not currently represented on the advisory corps, someone local in industry, or an alumnus of the chapter. They must be a member of Tau Beta Pi. If you need help determining if faculty members are Tau Bates, email your list to .
Invite all advisors to chapter meetings, activities, and initiations. Include them on the membership email distribution list, if they are not already on it. Request they display a TBP poster outside their office. Ask them to talk to potential candidates and promote TBP in their classes.
Tau Beta Pi's Student Advisory Board (SAB) is requesting feedback on the TBP Chapter Toolkit, a collection of 17 resource documents created to assist officers in leading their chapters. Click here to see all of the resources included in the Chapter Toolkit. As you are planning events for the current semester, consider looking at the List of Cost-Free Chapter Events and Tips to Organizing an Event documents to help guide the process.
The SAB is a committee of TBP members who provide recent graduate and student input to the Executive Council and Executive Director. The SAB is responsible for maintaining the toolkit and is requesting feedback so the documents stay relevant to chapters and their needs. See TBP's blog article for the full story and provide feedback through a survey.
Join the newly revamped discord server! Initially started for the 2020 Unvention, the server has been updated to serve the General TBP community. Use it as a hub to ask questions, see what events are coming up, and connect with other Tau Bates. Here's a link to join.
If you have questions for the SAB, you can reach out to .
Thank you for your work in this important job as a chapter leader! Remember that we are here to help. Please stay connected to Tau Beta Pi and keep your address up-to-date by emailing HQ. If you have questions about any of the information on this page, contact HQ at
865-546-4578 or by .