Tau Beta Pi March Officer eNotes
This page contains essential information and links to help you succeed with your spring election, initiation process, and other chapter responsibilities. Please bookmark the page to locate answers to your questions. A summary is at the top of the page with links to more detailed information and references. Check out additional chapter resources as some chapter operations will continue to be conducted virtually.
- APRIL 1 DEADLINES:
- Prepare for an APPROVED Initiation
- Submit your Report of Officer and Advisor Election within two weeks of electing new officers
- Order graduation stoles and honor cords
- Use the Electronic Project Reporting System
- Submit Executive Council Nominations
- NOTE THESE UPCOMING EVENTS:
Applications for Scholarships are due by April 1, 2022; the stipend is $2,000 for a year of study. A candidate who has been listed on an eligibility report submitted to HQ before the deadline is eligible to apply. To receive the award, applicants must be initiated by June 1. Additional information is available on the scholarships page. Please publicize this opportunity to your members!
Nominations for three of our award programs below are due April 1 and all materials must be by that date. If you need an extension, contact us prior to the deadline.
- The Laureate Program recognizes members who excel in areas outside of engineering (arts, athletics, service, diverse achievements). Each recipient receives $2,500 and a plaque. (Information sheet)
- The Outstanding Advisor Program recognizes Chapter Advisors who demonstrate exemplary service to their chapters. The winner receives $1,000 and a plaque, and the nominating chapter's dean's discretionary fund also receives $1,000. (Information sheet)
- The McDonald Mentor Program celebrates excellence in mentoring. The prize includes an engraved medallion, pin, and $1,000, and the nominating or winner's chapter receives $1,000. (Information sheet)
The Executive Council has approved a constitutional amendment to the Tau Beta Pi Constitution and has submitted it to the chapters for ratification. This amendment would update the Executive Council election process used during the Convention. The Executive Council extended the deadline from October 15 to April 1. The deadline will not be extended again and this is a required report towards a Chapter Excellence Award. If your chapter did not submit a ballot in the fall, you should do so immediately. You may verify your chapter's submission status by checking the Ratification Ballot grade in the reporting system.
Please reference this Google Site containing all the information you need to know about the amendment and ratification process. Chapters are asked to submit their ballot by April 1, 2022. The site also has an information sheet about the amendment, a presentation for chapter members, and a letter from the Executive Director.
If you have any questions, contact Alex with the Chapter Services Team or 865-546-4578.
- Initiation approval is NOT the acknowledgment received after the Report of Eligibility is submitted. Approval occurs AFTER you submit your Report of Election and HQ sends you an initiation approval email.
- You can proceed with an initiation only after your Report of Election and catalog cards have been submitted online AND you have received initiation approval from HQ via email.
- If you do not have approval two business days BEFORE your scheduled initiation, contact to check the status.
You should report your newly elected officers using the electronic reporting system within two weeks of holding elections. Plan a transition meeting with new and old officers and consider utilizing the official installation procedure in the Officer's Handbook. One of the most important roles of a current officer is to ensure a smooth and effective transition of chapter leadership.
In addition to student officers, you must also elect and update your advisors. You can do this in the electronic reporting system by selecting Modify Advisor before you submit your Report of Officer and Advisor Election. Change an advisor's term to "none" if their term has expired or update the term if the advisor was re-elected. Each chapter should have at least four advisors (including one chief advisor), and each should serve four years. Ideally, one advisor's term should expire each year. Review the February 2013 issue of The Bulletin for ways to find advisors and utilize them. A chapter must submit four advisors with valid terms of office on the Report of Officer and Advisor Election.
Order your graduation items early to ensure prompt arrival for distribution to members before graduation. Chapter officers may order stoles and cords for the chapter at a discounted price on the TBP store.
Many chapters have placed restrictions on individual orders of stoles and honor cords; you can determine if your chapter has a restriction by using the drop down menu when ordering. If your chapter does not appear; it has a restriction. HQ has seen a significant increase in members of restricted chapters ordering stoles and honor cords. This is due to chapters not properly notifying all graduating members of this policy PRIOR to graduation. This has resulted in members not having the opportunity to wear Tau Beta Pi regalia to this very important occasion. If your chapter needs to be added or removed, . Individual members from chapters without restrictions may order stoles and cords from the TBP Store.
The Electronic Project Reporting System was developed to ease the chapter workload by providing tools to quickly and comprehensively develop a report, serve as a central hub for all project reports for the full year, and quickly combine all reports for a given year into an annual report. Furthermore, the system keeps track of project reports from previous years, which provides examples for incoming members and officers during chapter transition periods.
For Chapter Officers:
- You can access this part of the Electronic Reporting System by visiting the Eligibility System, logging in, selecting Other Reports, then Project Reports. However, an additional Officer Portal is provided within the system to help manage your chapter's reports.
- A video walkthrough of the Officer Portal can be found here.
The 2022 TBP Convention will elect three members to serve on the Executive Council (EC). Members interested in serving on the EC must be nominated by a collegiate or alumni chapter by July 1. The Executive Director can work with candidates needing a formal nomination.
Candidates with experience in a variety of functions—management, finance, teaching, business, research, etc. and those with knowledge in the areas of image enhancement, branding, fundraising/development, alumni relations, and advising collegiate chapters are strongly encouraged to consider running. Read the position description for more information. If you know of a qualified candidate or are interested in learning more, review this letter. Send nominations to TBP HQ.
Join your fellow Tau Bates in making Pi Day an international event for the Association by wearing your Tau Beta Pi apparel or insignia on Pi Day, Monday, March 14. There are many events being held around Pi Day, so be sure to let us know if your chapter has a celebration planned. Additionally, we are asking members to take a picture of themselves wearing TBP apparel or holding insignia items. Share it on social media with #TauBetaPiDay and/or send them to
. We have incorporated the pictures into a series of videos and will continue to post them on social media and our website through March 19. You can purchase TBP apparel, including Pi Day T-shirts, from the online TBP store.
District Conferences will be held in both virtual format and in person this year and are scheduled from February to April. These conferences include members from all the chapters in your District and are an invaluable training tool for new officers and members who want to be more involved with the Association. The primary goal is to aid in chapter officer transition and onboarding to help maintain continuity for chapter leadership. They also provide a great opportunity to network and have fun, even virtually! Conferences are coordinated by District Directors who are a vital resource for our chapters. Your Directors' contact information is available online. The 2022 District Conference schedule can be found here.
The remaining five sessions of the Engineering Futures Online Spring program are scheduled to take place between March 16 and April 12.
- March 16 — Engineering Leadership Fundamentals - Improving Leadership No Matter Your Title
- March 21 — Application Tips for TBP Scholarships
- March 29 — Facing the Reality of Toxic Work Cultures in Engineering: Warning Signs and Next Steps
- April 4 — Targeting Your Resume
- April 12 — Investing Basics
Registration for the Zoom sessions is free and anyone can attend. Full descriptions of all the sessions, presenter bios, and registration details can be found here.
Please join us for the next Tau Bate Talk on Sunday, March 20, at 4 p.m. Eastern / 1 p.m. Pacific. Captain David Kern, CO Z '99, will present "Flight Test 101: Safe, successful development of high-risk products."
Captain Kern is a graduate of the U.S. Air Force Academy, where he was the founding student president of TBP’s Colorado Zeta Chapter and graduated with a B.S. in electrical engineering and minor in mathematics. During his twenty-year Air Force flying career, he gained a master’s degree in Flight Test Engineering from the U.S. Air Force Test Pilot School. David currently serves as a flight test pilot for the Aircraft Certification Service with the Federal Aviation Administration. Read more here about Captain Kern and his presentation.
Register to attend here. After registering, you will receive a confirmation email containing information about joining the meeting. This event is limited to the first 300 people to register.
We value your membership and dedication to the success of your chapter. Please stay connected to Tau Beta Pi and keep your address up-to-date by emailing HQ. The HQ staff is available to help you. If you have questions about any of the information on this page, contact HQ at 865-546-4578 or by email.