Tau Beta Pi June Officer eNotes
This page contains important information and links to help your chapter succeed with your end of semester chapter responsibilities. Please bookmark the page and visit often to locate answers to questions you may have. A summary is at the top of the page with links to more detailed information and references. Check out additional chapter resources as important chapter operations continue to be conducted virtually.
- Report new officers and hold an Officer Transition
- NOTE THESE JULY 1 DEADLINES:
- Complete the End of Year Reports including the NEW Chapter Survey
- Elect your Convention voting delegate and submit your Convention Credentials
- Apply for Fully-Paid Non Voting Delegate/Advisor
- Appeal to add a program to your Chapter Bylaws
- Submit Convention site bids
- Nominate a new Executive Council member
- Review updates on the 2022 Convention and Recruiting Fairs
- Catch the June12 Tau Bate Talk on "Civil Engineers as Trendsetters."
- Earn Engineering Futures certifications this summer
- Read the June 2022 Bulletin
Many chapters have not yet reported their new officers while current officer terms have expired. It is critical to report the election of new officers within two weeks of the election to avoid missing critical Association emails and grade deductions. If you elected new officers for this term, submit your Report of Officer & Advisor Election and an updated Officer Signatures Report within two weeks of election or as soon as possible if you have already held your election.
After you have elected new officers, meet with them and pass on the acquired knowledge for your position. This includes obtaining the eligibility list, reserving rooms for initiation banquets, location of initiation kit, responsibilities of officer positions, etc. Keep good notes and pass them on to your successor. Ensure that all Advisors and new officers are acquainted.
Several chapter reports are due to HQ by July 1. Please ensure that your chapter has completed these reports.
- Financial Report – submit online (be sure to clear your chapter balance)
- NEW Chapter Survey* – submit online
- Project Reports – submit through the Online Project Reporting System
The Chapter Survey* has been rewritten to capture better data for the strategic goals of the Association. It is now available for completion. Headquarters encourages both outgoing and incoming officers to work together on the Survey and the other reports as part of the officer transition process. This will ensure the incoming officers know the status of their chapter reports and can keep a copy for the chapter's records. Required reports are graded and count toward the Chapter Excellence Award.
Note: Any Project Reports included on your Chapter Survey need to have reports filed. Did you polish individual Bents before initiation? That's a project! Did you host an Engineering Futures session or any other virtual events? Those are projects! These reports help determine the recipients of the Project Awards presented at Convention that are used to determine the Outstanding Chapter and Most Improved Chapter awards. A list of last year's Project Award winners is here.
Take time to review the status of all your chapter's reports; ensure that your Final Action, Officer Election Report, Officer Signatures Report, and others are submitted. On your chapter's home screen in the online reporting system, you can view the status and grades of each required report. If you have any questions about a particular report, contact .
The annual Tau Beta Pi Convention will be held September 29 - October 1, 2022, in Knoxville, TN, hosted by Tennessee Alpha at the University of Tennessee, and The Great Smoky Mountains Alumni Chapter. At this time, plans are underway to hold an in-person Convention. See below for more information
Elect your official chapter voting delegate and an alternate and submit their credentials information using the electronic reporting system. Please review the instructions. Note: After submitting credentials, TBP will email your chapter president that the report has been approved; respond to the link in that email. The profile you complete will allow us to keep in touch with you over the summer as details for Convention are finalized. Submission of credentials is a graded report towards a Chapter Excellence Award.
Tau Beta Pi pays the full travel and on-site expenses of one voting delegate and 20 percent of airfare expenses (up to $200) for one non-voting delegate from your chapter. Convention credentials are due July 1. If you have questions or need an extension, contact prior to the deadline.
A limited number of non-voting delegates/advisors will be chosen by the Executive Council to have full travel and on-site expenses paid. Non-voting delegates will be selected based on information provided in the application and recommendations from the District Directors. Questions in the application include:
- Is your chapter struggling?
- Have you requested funds from an outside source?
- How would your chapter benefit from having a fully funded non-voting delegate or advisor?
The application is here and must be submitted by July 1.
If you are considering adding a program to your chapter's bylaws, review Constitution Article II, Section 1, for the criteria to be an eligible program.
A chapter appealing to include a non-compliant program should submit an appeal to HQ, by July 1. You must include a one-page summary for each program being appealed. Complete details on requirements for the appeals process is available here. If you have questions, contact .
The deadline to submit Convention site bids is July 1, 2022. Interested alumni or collegiate chapters may submit a documented request to host our annual Convention in a given location. The TBP Executive Council will secure financial and logistical data for all submitted chapter requests and other locations from all parts of the country. Click here for more information.
The 2022 Convention will elect three members to serve on the Executive Council (EC). Members interested in serving on the EC must be nominated by a chapter—either collegiate or alumni—by July 1. The Executive Director can work with candidates needing a formal nomination.
Candidates with experience in a variety of functions—management, finance, teaching, business, research, etc. and those with knowledge in the areas of image enhancement, branding, fundraising/development, alumni relations, and advising collegiate chapters are strongly encouraged to consider running. Review the position description. If you know of a good candidate or are interested in learning more, check out this letter for more information. Send nominations to .
After two years of being unable to hold an in-person Convention, we are excited to report that planning is well underway for this year's Convention in Knoxville, TN, September 29 - October 1,2022, at the Knoxville Convention Center. A virtual option will NOT be offered.
Registration will open June 14. This provides the opportunity for you to select your role at Convention, submit a travel request, secure a hotel reservation, and more. Please complete the registration process before July 31.
There will be two Recruiting Fairs this year; a Virtual Fair on September 22 for all members, and an In-person Fair on Thursday, September 29, at the Convention for Convention attendees and local members. Many recruiters purchase access to our online resume "bank," so be sure to upload your resume here. There is no charge for members to attend the recruiting fairs but attendees must register in advance for the Virtual Fair, beginning on August 1. Check back here for updates. If you and/or your company or school are interested in recruiting, please . More information plus booth prices can be found here.
Look for a detailed email from TBP Headquarters during the week of June 13. This email will provide all Convention information - including registration, travel, lodging, schedule, committee options, etc. If you have any questions, please contact for additional information or assistance.
Last year the Association kicked off Tau Bate Talks, a series of monthly presentations given by Tau Bates who have used their engineering background to pursue fascinating experiences. This month's event on June 12 at 7 p.m. ET, will be presented by Eddie M. Guerra, P.E., PR Alpha '08, and is entitled "Civil Engineers as Trendsetters: Influencing Societal Trends in Uncertain Times." Mr. Guerra is Vice President of Civil Infrastructure Development at Rizzo International, a specialized civil engineering firm headquartered in Pittsburgh, PA. He is a licensed civil engineer with over a decade of experience in civil and energy infrastructure projects. Go here to register. The event is limited to the first 300 people and we expect all slots for this talk to be filled. Contact if you would like to be notified of future talks.
Are you interested in expanding your professional development or learning new skills? Engineering Futures (EF) has two opportunities available for Tau Bates this summer!
Earn an EF Certificate: The new EF curriculum was developed with support from the National Science Foundation and includes training in Communications, Teamwork, and Leadership skills. The training is held VIRTUALLY as a series of three-part workshops several times in the summer. Participants who complete all three pieces of training (Communications, Teamwork, Leadership) will earn a certificate! To learn more and register for training, click here
Become a Trained Engineering Futures Facilitator EF Facilitators are trained volunteers who organize and conduct workshops for their employers, universities, professional organizations, community groups, and other audiences. Facilitator Training is a FREE, IN-PERSON, 2-day experience at Michigan State University (travel, meal, and hotel costs are covered). Training is held 3 times during the summer of 2022 (July 23-24, August 12-13, or August 18-19). To learn more and apply to be considered for facilitator training, click here
The June 2022 edition of The Bulletin of Tau Beta Pi is live! Whether you're a student member or an alumnus, The Bulletin is another way to stay up-to-date with what's going on in the Association. Kick off the summer with these articles: networking tips from career coach, Jeff Perry; a look at the new TBP Fellows; the upcoming virtual AND in-person Recruiting Fairs, 2022 Goldwater Scholars; joining an Alumni Chapter, and an in-depth update on the Student Advisory Board.
Headquarters appreciates your work and dedication during the past academic year. Your continued work in providing continuity and stability to the chapter from this year to the next is important.
Be sure to check on HQ and Convention updates here. Please stay connected to Tau Beta Pi by keeping your address up-to-date by emailing HQ . If you have questions about any of the information on this page, contact HQ at 865-546-4578 or . We hope you have a great summer!