Tau Beta Pi January Officer eNotes
Welcome Back from break! This page contains important information and links to help you and your chapter officers succeed with your spring election, initiation process, and other chapter responsibilities. Bookmark the page to locate answers to your questions. A summary is at the top of the page with links to more detailed information and references. Check out additional chapter resources as some chapter operations will be conducted virtually. Please share this information with your chapter members as appropriate.
- Inform members to apply for a Fellowship by February 1
- Chapter Officer tips on reporting, eligibility, image materials, and membership invitation letters
- If your chapter has new officers this term, submit your Report of Officer & Advisor Election and Officer Signatures Report
- Review the Reporting Checklist to ensure you do not miss any deadlines
- Complete 2021 Fall Reports
- Find ideas for new chapter projects
- Plan to attend your District Conference and work with your District Directors
- Celebrate Tau Beta Pi Day (3.14.22) and let us know your plans
- Don't miss the first Tau Bate Talks of 2022 on Sunday, January 9
- Plan to attend the new Engineering Futures sessions beginning on January 17
- Submit award nominations (Distinguished Alumnus, Laureate, McDonald Mentor, Outstanding Advisor)
- Join the Student Advisory Board
- Consider networking with your local alumni
Please inform your members of the Fellowship Program! Any current undergraduate member or electee is eligible as long as they are an initiated member on the date the fellowship is awarded. Applications for fellowships are available online now. Fellowship applications are due by February 1, 2022; the stipend is $10,000 for a year of graduate study. Additional information is here.
The application period for Scholarships is January 15 - April 20, 2022.
- Chapters must use the interactive, Electronic Reporting System for all undergraduate membership reports. Your chapter has only one user name and password; if you do not have or remember your login or password. Details on how to submit membership reports are available online.
- Headquarters must approve the eligibility of graduate students, alumni, and eminent engineers BEFORE they are elected to membership. A manual Report of Eligibility must be submitted for these candidates AT LEAST two weeks before your initiation. This form must be . If approved, your graduate students/alumni/eminent engineer candidates will be added under the "Others" menu under Membership Reports.
- Order the free image materials from HQ to help improve your chapter's image on campus.
- Use the four sample letters for membership invitations. A letter from the dean to the candidate or to the parents of the candidate increases the likelihood that a candidate will pursue membership. You must coordinate with the dean and dean's staff to ensure the letter is sent early enough. See instructions and sample letters.
- Attend bimonthly Chapter Chats. The next Chat is scheduled for January 18 at 7:30 p.m. ET. Topic: Spring Semester Kick-off. Register here.
If you elected new officers for this term, submit your Report of Officer & Advisor Election and an updated Officer Signatures Report within two weeks of election or as soon as possible if you have already held your election.
Many officer terms have expired or are approaching expiration dates. You can check the current officer terms in the reporting system under Other Reports, Officer Information Related Reports, Election of Officers, Election Information. If your terms have expired and you are still the active officer slate, contact with your new term end dates.
A checklist of your required reports and deadlines is available on the home page of the Electronic Reporting System. Review each of these items ahead of time to keep your chapter on track throughout the year. This includes membership, Convention, and chapter operations reports. Some chapters need to file a form 990-N in the coming months; check the list of due dates.
A number of chapters have not completed their fall reports. You can check your chapter's status through the Electronic Reporting System and review the progress report on your chapter's home page. If you need assistance in completing your Report of Final Action or other reports,
Even if you held an initiation, new members are not officially added to our records until the Report of Final Action is completed.
The Project Reports from last year's winning chapters are posted online. Check with your dean's office, campus volunteer center, or local charities for possible projects; find additional ideas here.
Any chapter reporting projects/activities on their Chapter Survey at the end of the year MUST submit a project report or lose points towards the Chapter Excellence Award. Use the NEW Electronic Project Reporting System, located under Other Reports in the Chapter Reporting System, to ease the chapter workload by providing tools to quickly and comprehensively develop a report, serve as a central hub for all project reports for the full year, and quickly combine all reports for a given year into an annual report. Watch the video on how to use the new reporting portal.
District Conferences are typically scheduled from February to April. These conferences include members from all of the chapters in your District and are an invaluable training tool for new officers and members who want to be more involved with the Association. The primary goal is to aid in chapter officer transition and onboarding to help maintain continuity for chapter leadership. They also provide a great opportunity to network and have fun! Conferences are coordinated by your District Directors who are a vital resource for your chapter. Your Directors' contact information is available online. The 2022 District Conference schedule has not been completed, but a link will be provided with the February eNotes.
We encourage you and your chapter to host or participate in Tau Beta Pi Day events and to proudly wear your TBP apparel and Tau Beta Pi Day t-shirt (available from the online store). If Pi Day is during your school's spring break, consider hosting events throughout the month. Send an email by February 15, 2022, telling us about activities your chapter has planned so we can share this information with others in your geographic area. Learn more here.
Last year, the Association introduced Tau Bate Talks, a series of monthly presentations given by Tau Bates who have used their engineering background to pursue fascinating experiences. Join us for the first talk of 2022 this Sunday, January 9, at 4 p.m. ET. "The Hubble Space Telescope," will be presented by Russell L. Werneth, MD B '64, an aerospace engineer at NASA's Goddard Space Flight Center in Greenbelt, MD, and the Extra Vehicular Activity manager for the Hubble Space Telescope Project. He is a long-time volunteer for Tau Beta Pi, serving as vice president of the Association from 1982-86, and as a District 4 Director since 1991. For more information about Russ, the topic, and registration, click here.
Information on the Engineering Futures Program and the 2022 Online program schedule is available here. Details of the first three sessions are below:
- Tuesday, January 18, 8:00 p.m. EDT - Financial Basics and More: How to Build Financial Security, Presented by Matt Hennemann. Registration: https://tinyurl.com/EFon011822
- Thursday, January 20, TBD - TBP Scholarships and Fellowships, Presented by Sally Steadman. Registration details coming soon!
- Wednesday, February 2, 7:00 p.m. EDT - Teaming Up: Effective Groups and Meetings, Presented by Chris Reidy, Registration: https://tinyurl.com/EFon020222
Registration for the Zoom sessions is free and anyone can attend. Descriptions of the sessions and registration details can be found here.
Due February 1 - The Distinguished Alumnus Award recognizes alumni who have continued to live up to the ideals of TBP as stated in our Eligibility Code and to foster a spirit of liberal culture throughout their lives after college years. Any chapter or member may nominate one (or more) alumnus member(s) for the award. Selection is made by a committee of Association Officials. Read the information sheet & download a Distinguished Alumnus nomination form.
Due April 1 - The Laureate Program recognizes members who excel in areas outside of engineering (arts, athletics, service, and diverse achievements). Nomination reference letters must be emailed to . Selections will be made in June by three District Directors appointed by the Executive Council. Winners will be announced in July, and each winner receives $2,500, a recognition plaque, and is invited to the Convention. Read the information sheet.
Due April 1 - The McDonald Mentor Award celebrates excellence in mentoring. The winner receives an engraved medallion, pin, and $1,000, and the nominating chapter receives $1,000. Read the information sheet.
Due April 1 - The Association's Outstanding Advisor Award recognizes outstanding performance among the Chapter Advisors of Tau Beta Pi. The winner receives a plaque and $1,000, and the nominating chapter's dean receives $1,000 for its discretionary fund. Read the information sheet.
The Association's Student Advisory Board is searching for new candidates to serve a three-year term from March 2022 - February 2025. It's a great way to stay involved with Tau Beta Pi and is open to undergraduates, graduate students, and those within one year after graduation. The application deadline is 11:59 p.m. ET on Sunday, February 6, 2022. Click here to complete the online application.
The SAB's Chapter Toolkit committee is continuing to develop new resources for the Chapter Toolkit, which contains a wide range of documents that offer advice, templates, and suggestions stemming from the SAB's experience. Check out our latest documents: "List of Campus Fundraising Opportunities" and the "Notice of Changing Active-Inactive Member Status." Let us know what you think!
Also, please join the newly revamped discord server! Initially started for the 2020 Unvention, the server has been updated to serve the General TBP community. Use it as a hub to ask questions, see what events are coming up, and connect with other Tau Bates. Here's a link to join.
The SAB is a committee of TBP members who provide recent graduate and student input to the Executive Council and Executive Director. If you have questions for the SAB, you can reach out to .
Are you and your members interested in networking with Tau Beta Pi alumni in your area and building some professional connections? Have you considered inviting them to your initiation or to participate in other activities with you? Contact your local alumni chapter from this list of active chapters. If there isn't an alumni chapter near you, please contact , Director of Alumni Affairs. She can contact alumni in your area and/or connect you with alumni elsewhere, depending on your chapter preference and plans.
Welcome to the start of a new year! Thank you again for your hard work in 2021! We are proud of your accomplishments and look forward to better times for everyone in 2022. Please stay connected to Tau Beta Pi and keep your address up-to-date by . If you have questions about any of the information on this page, contact HQ at 800-828-2382 or . We continue to wish you good health and hope in the new year and look forward to working with you.