2023 TBP Convention Information
Tau Beta Pi's 117th Convention of the Association will be held October 12-14, in Atlanta, GA.
- Voting delegates must have a photo ID to present at on-site registration.
- Each collegiate chapter MUST send one voting delegate to the Convention at the Association's expense. Chapters are also encouraged to send non-voting delegates and advisors at their expense.
- Credentials Deadline was June 1. If you have not submitted your credentials, do so as soon as possible.
- Voting delegates online credentials and registration instructions and video
- Complete online Registration — Deadline extended to September 15
- Expense reports are due October 28. Keep all receipts to include with your report.
- WHERE: Courtland Grand Hotel (formerly the Sheraton Atlanta Hotel), 165 Courtland St. NE, Atlanta, GA, 30303
- WHEN: Thursday, October 12 - Saturday, October 14
- PARKING: Self-parking is available in lots across the street from the hotel with prices ranging from $10-25
- TRANSPORTATION: The Marta system travels directly to and from the airport. Additional information is forthcoming.
- HOTEL ROOMS: Reservations are handled by TBP HQ.
- Review the Convention schedule here
VIRTUAL RECRUITING FAIR:
- Monday and Tuesday, October 4 and 5, from 10:00 am - 5:00 pm (Click here for more information)
- Upload resumes here by September 25 for recruiters.
- All voting delegates are required to serve on a committee.
- You will have the opportunity to select your committee preferences when you register online.
- Review the committee charges here.
- All voting delegates should plan to arrive on Wednesday evening. The First Business Meeting begins at 9:00 am followed by Committee Meetings at 11:00 am.
PROFESSIONAL DEVELOPMENT SESSIONS:
- Professional Development Sessions information coming soon
The Convention serves as:
- The supreme governing body of Tau Beta Pi conducting the business of the Association. In this sense, it is the annual stockholders’ meeting of the corporation. The Convention alone has the power to grant new chapters, elect an Executive Council, and amend the Constitution (subject to chapter ratification) and the Bylaws.
- A training session for student delegates, most of whom are chapter presidents who will serve this year. The Chapter Development Program, including Interactive Chapter Exchange (ICE) and District meetings, is designed to achieve this goal.
- An opportunity for delegates from all parts of the country to meet and socialize with each other. Chapter representatives are afforded an opportunity to meet with Association Officials and to learn first-hand about problems, solutions, and opinions on the role of TBP on the nation’s campuses.
Registration will be held at the Courtland Grand Hotel on Wednesday, October 11 from 3:00 - 9:00 pm. Registration will continue on Thursday, October 12 at 7:00 am in the same location.
Voting delegates are required to present a photo ID. No ID, no vote! If at the last moment a duly-elected voting delegate cannot come and a non-voting delegate attends, the alternate automatically becomes the official voting delegate. All delegates must be members of Tau Beta Pi.
Tau Beta Pi will be using a 'guide' on the Guidebook app for the 2023 Convention. The app will include schedule, maps, social options, and much more. Be sure to allow push notifications, so that you receive Convention updates in real time. The app is free to download. You will receive an email in late July letting you know how to join our guide.
All voting delegates should plan to arrive on Wednesday, October 11. Non-voting delegates should plan to arrive Thursday, October 12. Credentials deadline is 8:55 am on Thursday, October 12. The First Business Meeting begins at 9:00 am with Convention Orientation and Welcome from the Association. Committee meetings begin at 11:00 am. Automobile allowances set by the 2020 Unvention in accord with the Bylaws are 30¢ per mile for voting delegates, plus 5¢ per mile for each member-passenger (no limit on number of passengers).If you fly:
Tau Beta Pi has hired a
to purchase your tickets. This can be done by completing registration. Collegiate chapter voting delegates, award recipients, and Association Officials should use the travel agent to book their flights. All others, including non-voting delegates and alumni chapter delegates, may have tickets booked, if your chapter approves, the chapter will be charged.
You may purchase your ticket and be reimbursed by HQ. If you purchase your ticket or make travel arrangements, complete the online registration by September 1 to ensure a room at the hotel. Tickets over $600 require preapproval from HQ. You may complete the online expense report for reimbursement of airfare.
The approved travel expense allowance means that you must make the most economical, regularly-scheduled, confirmed-reservation air service available. Remember, low-cost tickets are non-refundable and can be used only by the person named on the ticket. Do not purchase a ticket unless you are certain you can attend. Tau Beta Pi will purchase/reimburse ONE ticket for a collegiate chapter's voting delegate.
AIRFARE CANCELLATION POLICY (NEW)Voting Delegate for Collegiate Chapters:
If Tau Beta Pi purchases your airfare as a voting delegate, these tickets are non-refundable and non-transferable. If Tau Beta Pi purchases an airline ticket for you and you are unable to attend due to illness, bereavement, or weather, please contact immediately. Chapters will be charged for airfare purchased on behalf of their members IF cancellations are made less than 48 hours prior to the event without a valid excuse.Non-Voting Delegate for Collegiate Chapters (NEW):
If Tau Beta Pi purchases your airfare as a non-voting delegate, these tickets are non-refundable and non-transferable. Unless otherwise noted, only ONE non-voting delegate from each collegiate chapter will be reimbursed 20 percent up to $200 of the airfare purchased on their behalf. If Tau Beta Pi purchases an airline ticket for you and you are unable to attend due to illness, bereavement, or weather, your chapter will be responsible for the remaining 80 percent of the ticket price. If Tau Beta Pi purchases airfare for additional non-voting delegates from the same collegiate chapter, the airfare will be charged to the chapter.
REMINDER: Photo ID is required and arrive 90 minutes before your flight. Airport transportation to and from the hotel is provided. Travel time from the airport to the hotel is roughly 25 minutes. Transportation will be available for all return flights beginning on Sunday morning. Transportation details will be posted at the Convention on Saturday afternoon.
Accommodations will be at the Courtland Grand Hotel. HQ will handle room reservations. You will be assigned a double occupancy room; extra charges for a single room are not reimbursed by TBP. Rates are $105 per person per night, double occupancy or $210 per room per night. Hotel check-in time is 3:00 pm. If your room is not ready, there will be accommodations to store luggage, if needed.
When you complete your online registration, indicate if you have a roommate preference and we will try to match you with your choice. If you do not, your roommate will be another delegate of the same gender. Single room requests are honored on a first come and first served basis. A request for a single room by a collegiate chapter member must be approved by either a chapter advisor or chapter president.
Travel expenses will be paid for the one voting delegate from each collegiate chapter up to the limits approved by the 2020 Unvention. Non-voting delegates’ and advisor's travel expenses are not paid by TBP except for one non-voting delegate per chapter who will be reimbursed for 20 percent airfare up to a maximum of $200.On-site Package:
On-Site package includes: registration; three or four nights' double occupancy room, and full meal package for Thursday/Friday/Saturday.
- $925: registration, four nights' double occupancy, and all meals
- $825: registration, three nights' double occupancy, and all meals
- $380: meals only
- $125: registration
- Individual Banquets:
- Thursday Dinner: $97
- Friday Dinner: $97
- Saturday Dinner: $105
Voting delegates, award recipients, and Association Officials will receive the three or four-night on-site package. Chapters may pay for the on-site package (including registration, lodging & meals) for non-voting delegates and advisors at on-site registration or be billed after the Convention. Others may purchase an on-site package or the individual pieces outlined above.
Attendees are responsible for any personal expenses (pizza, snacks, etc.). Voting delegates may incur out-of-pocket expenses (Wednesday, Thursday, Friday, Saturday, and Sunday); ensure you have funds to cover these charges (which will be reimbursed when you submit your expense reports, with receipts). Credit cards are accepted.
Tau Beta Pi will pay/reimburse only the following expenses:
Transportation: Economy coach class airfare or mileage at 30¢ per mile for delegates (see below), plus 5¢ per mile for each member-passenger (no limit). Baggage fees (one checked bag each way) are covered for voting delegates.Voting delegates: [expense report: collegiate | alumni]
A) Collegiate chapter - Transportation, on-site package, on-site breakfasts, and en route meals.
B) Alumni chapter - on-site package and on-site breakfasts.
Non-voting delegates: [expense report: 20 percent airfare]
A) One non-voting delegate per chapter - 20 percent of the economy coach airfare, up to a maximum of $200.
B) Non-voting delegates traveling by car with voting delegates allows voting delegates the additional 5¢ per mile.
A) Advisors traveling by car with voting delegates allows voting delegates the additional 5¢ per mile.
Laureates, Outstanding Advisor, McDonald Mentor, Distinguished Alumnus: [expense report] Transportation, on-site package, on-site breakfasts, and en route meals. One guest ticket for the meal where award is presented and one shared hotel room for your guest(s) will be provided.
Association Officials: [expense report] As outlined in the Travel Policy.
On-site package: Registration fee, dinner Thursday/ lunch & dinner Friday/ dinner Saturday, and three nights (four nights only for those required to arrive on Wednesday) double occupancy hotel room. Those requesting a single room will be required to pay the difference.
Expense reports should be completed online immediately and with scanned receipts. Keep a copy for your chapter’s file. All voting delegates must submit an expense report even if no expenses were incurred. THIS IS A REQUIRED REPORT and is due by October 28. Expense reports submitted after the deadline will not be processed unless an extension was requested/granted.Maximum reimbursement:
We must recommend to the Financial Affairs Committee, which reviews delegates’ expenses, that the economy coach airfare from your city be the maximum travel reimbursement allowed. Requests for reimbursement for unusual expenses, including the need to obtain a non-discounted fare, may be submitted to HQ for prior approval.
You may purchase meals for your guest(s) at on-site registration. You will be responsible for the (additional) room cost per night for your guest.
Tau Beta Pi’s policy permits business casual, business professional, or appropriate traditional native dress. Thursday and Friday business casual and Saturday business professional is required.
Business casual: suits, dress slacks, khakis, dresses, collared shirts, dress shoes and casual shoes.
Business professional: Suits, dress slacks, sport coats, blazers, dress shirts and ties, skirts and blouses, sweaters, dress shoes, or traditional native dress.
Convention business is handled through committees. During the online registration, voting delegates may indicate their committee preferences. Association Officials will be appointed to each committee to assist in its work. Each committee will select a chair during its first meeting. Only voting delegates may participate in votes of their appointed committees. Any TBP member may participate in committee discussions if recognized by its chair.
Committee materials will be provided via links to web pages and Google Drives. An electronic copy of the Officer's Handbook and the Constitution and Bylaws will be included. BRING YOUR LAPTOP or TABLET. Paper copies of the C&B will be available. Text based voting will be used. The cell phone number you provide during online registration will be entered into the system and will be verified at on-site registration. Voting delegates without cell phones will be seated together at business meetings to vote by paper ballots.
The President and Executive Director
will prepare an Order of Business
in accord with the Bylaws. The President will open the Convention and preside over reports from the officers and the adoption of the Order of Business. The permanent Convention Chair will then preside for the remainder of the Convention.
Sessions will be offered in-person at this year's Convention and the following sessions will be offered virtually before the Virtual Recruiting Fair on October 4 and 5:
1) How to Target Your Resume
Date: Wednesday, September 27, 2023
Time: 8:30-9:30 pm Eastern Daylight (UTC -4)
Presenter: Rachel & Joey Alexander
2) Preparing for & Deciding When to Go to Grad School
Date: Monday, October 2, 2023
Time: 7:00-8:00 pm Eastern Daylight (UTC -4)
Presenter: Bruce Lindvall
There will be no in-person Recruiting Fair. A Virtual Fair will be held on October 4 and 5 for all members. Many recruiters purchase access to our online resume "bank," so be sure to upload your resume here. There is no charge for members to attend the recruiting fair but attendees may create a profile and book appointments with recruiters beginning on September 20. Check back here for updates. If you and/or your company are interested in recruiting, please . Booth prices can be found here.