2021 TBP Convention Information
- WHERE: Knoxville Convention Center - 701 Henley St., Knoxville, TN 37902
- WHEN: Thursday, October 21 - Saturday, October 23
- RECRUITING FAIR: Virtual - October 18-19, 10am - 5 pm ET (Registration opens August 1)
- SHUTTLES: Transportation to and from airport provided for all flights
- HOTEL ROOMS: Reservations are handled by HQ; Room rate $74 per night (double occupancy)
- Voting delegates must have a photo ID to present at on-site registration
- Professional Development Sessions (Schedule to be posted in August.)
- Upload resume here by September 30. Recruiters participating in the Virtual Recruiting Fair will have access to resumes
- Committee charges were provided in July 1 email
- Review dress code
- Mark your calendars! Tau Beta Pi's Annual Convention will be held in-person October 21-23, 2021, in Knoxville home of the International Headquarters of Tau Beta Pi. However, we will continue to review the situation with COVID-19 and may make adjustments, including requiring masks or swtiching to a virtual Convention.
- Read the June 1 Convention email and the July 1 Convention email
- Click here to see the tentative Convention schedule
- Each collegiate chapter must send one voting delegate to the Convention at the Association’s expense. Chapters are also encouraged to send non-voting delegates and advisors at their expense. In 2021, a limited number of fully funded non-voting delegates & Advisors were chosen by the Executive Council to have full travel and on-site expenses paid.
Non-voting delegates were selected based on information provided in the application and recommendations from the District Directors.
The Convention serves as:
- The supreme governing body of Tau Beta Pi conducting the business of the Association. In this sense, it is the annual stockholders’ meeting of the corporation. The Convention alone has the power to grant new chapters, elect an Executive Council, and amend the Constitution (subject to chapter ratification) and the Bylaws.
- A training session for student delegates, most of whom are chapter presidents who will serve this year. The Chapter Development Program, including Interactive Chapter Exchange (ICE) and District meetings, is designed to achieve this goal.
- An opportunity for delegates from all parts of the country to meet and socialize with each other. Chapter representatives are afforded an opportunity to meet with Association Officials and to learn first-hand about problems, solutions, and opinions on the role of TBP on the nation’s campuses.
Voting delegates must complete on-site registration in the Clinch concourse on the 3rd floor of the Knoxville Convention Center. Early registration will open from 3pm - 9pm Wednesday, October 20, in the Knoxville Sunsphere (8th floor). Registration will continue Thursday, October 21.
Voting delegates will be required to present a photo ID. No ID, no vote! If at the last moment a duly-elected voting delegate cannot come and a non-voting delegate attends, the alternate automatically becomes the official voting delegate. All delegates must be members of Tau Beta Pi.
Tau Beta Pi will be using a 'guide' on the Guidebook app for the 2021 Convention. The app will include schedule, maps, social options, and much more. Be sure to allow push notifications, so that you receive Convention updates in real time. The app is free to download. You will receive an email in September letting you know how to join our guide.
All voting delegates should plan to arrive on Wednesday to begin committee work Thursday morning. Non-voting delegates should plan to arrive Thursday, October 21 for the opening of Convention. The First Business Meeting begins at 9am with Convention Orientation and Welcome from the Association. Automobile allowances set by the 2020 Unvention in accord with the Bylaws are 30¢ per mile for voting delegates, plus 5¢ per mile for each member-passenger (no limit on number of passengers).If you fly:
Tau Beta Pi has hired a
to purchase your tickets. This can be done by completing registration. Collegiate chapter voting delegates, award recipients, and Association Officials should use the travel agent to book their flights. All others, including non-voting delegates, may have tickets booked, if your chapter approves, the chapter will be charged.
You may purchase your ticket and be reimbursed by HQ. If you purchase your ticket or make travel arrangements, complete the online registration by September 1 to ensure a room at the hotel. Tickets over $600 require preapproval from HQ. You may complete the online expense report for reimbursement of airfare.
The approved travel expense allowance means that you must make the most economical, regularly-scheduled, confirmed-reservation air service available. Remember, low-cost tickets are non-refundable and can be used only by the person named on the ticket. Do not purchase a ticket unless you are certain you can attend. Tau Beta Pi will purchase/reimburse ONE ticket for a collegiate chapter's voting delegate. If a voting delegate cannot attend and the ticket has been purchased, your chapter will be responsible for the purchase of the second ticket.
REMINDER: Photo ID is required and arrive 90 minutes before your flight. Airport transportation to and from the hotel is provided; members from the host chapters will be at the airport (near baggage claim) to meet all flights. Travel time from the airport to the hotels and Convention Center is 25 minutes. Shuttles will be available for all return flights beginning on Sunday morning. Transportation details will be posted at the Convention on Saturday afternoon.
Accommodations will be at the Knoxville Hilton and the Cumberland House both within a few minutes walking distance to the Convention Center. HQ will handle room reservations. You will be assigned a double occupancy room; extra charges for a single room are not reimbursed by TBP. Rates are $74 per person per night, double occupancy or $148 per room per night. Hotel check-in time is 3:00 pm. If your room is not ready, there will be accommodations to store luggage, if needed.
When you complete your online registration, indicate if you have a roommate preference and we will try to match you with your choice. If you do not, your roommate will be another delegate of the same gender. For those of you who prefer to have single room, no roommate, you must pay the additional fee.
Travel expenses will be paid for the one voting delegate from each collegiate chapter up to the limits approved by the 2020 Unvention. Non-voting delegates’ and advisor's travel expenses are not paid by TBP except for one non-voting delegate per chapter who will be reimbursed for 20 percent airfare up to a maximum of $200.On-site Package:
On-Site package includes: registration; three or four nights' double occupancy room, and full meal package for Thursday/Friday/Saturday.
- $625: registration, three nights' double occupancy and all meals
- $695: registration, four nights' double occupancy and all meals
- $295: meals only
- $125: registration
- Individual Banquets are $55/each
Voting delegates, award recipients, and Association Officials will receive the three or four-night on-site package. Chapters may pay for the on-site package (including registration, lodging & meals) for non-voting delegates and advisors at on-site registration or be billed after the Convention. Others may purchase an on-site package or the individual pieces outlined above.
Attendees are responsible for any personal expenses (pizza, snacks, etc.). Voting delegates may incur out-of-pocket expenses (Wednesday); ensure you have funds to cover these charges (which will be reimbursed when you submit your expense reports, with receipts). Credit cards are accepted.
Tau Beta Pi will pay/reimburse only the following expenses:
Transportation: Economy coach class airfare or mileage at 30¢ per mile for delegates (see below), plus 5¢ per mile for each member-passenger (no limit). Baggage fees (one checked bag each way) are covered for voting delegates.Voting delegates: [expense report: collegiate | alumni]
A) Collegiate chapter - Transportation, on-site package, on-site breakfasts, and en route meals.
B) Alumni chapter - on-site package and on-site breakfasts.
Non-voting delegates: [expense report: 20 percent airfare]
A) One non-voting delegate per chapter - 20 percent of the economy coach airfare, up to a maximum of $200.
B) Non-voting delegates traveling by car with voting delegates allows voting delegates the additional 5¢ per mile.
A) Advisors traveling by car with voting delegates allows voting delegates the additional 5¢ per mile.
Laureates, Outstanding Advisor, McDonald Mentor, Distinguished Alumnus: [expense report] Transportation, on-site package, on-site breakfasts, and en route meals. One guest ticket for the meal where award is presented and one shared hotel room for your guest(s) will be provided.
Association Officials: [expense report] As outlined in the Travel Policy.
On-site package: Registration fee, Thursday/Friday/Saturday breakfast, lunch, and dinner, and three nights (four nights only for those required to arrive on Wednesday) double occupancy hotel room. Those requesting a single room will be required to pay the difference.
Expense reports should be completed online immediately and with scanned receipts. Keep a copy for your chapter’s file. All voting delegates must submit an expense report even if no expenses were incurred. THIS IS A REQUIRED REPORT and is due by November 5. Expense reports submitted after the deadline will not be processed unless an extension was requested/granted.Maximum reimbursement:
We must recommend to the Financial Affairs Committee, which reviews delegates’ expenses, that the economy coach airfare from your city be the maximum travel reimbursement allowed. Requests for reimbursement for unusual expenses, including the need to obtain a non-discounted fare, may be submitted to HQ for prior approval.
You may purchase meals for your guest(s) at on-site registration. You will be responsible for the (additional) room cost per night for your guest.
Tau Beta Pi’s policy permits business casual, business professional, or appropriate traditional native dress. Thursday and Friday casual and Saturday business professional is required.
Business casual: suits, dress slacks, khakis, dresses, collared shirts, dress shoes and casual shoes.
Business professional: Suits, dress slacks, sport coats, blazers, dress shirts and ties, skirts and blouses, sweaters, dress shoes, or traditional native dress.
Convention business is handled through committees. During the online registration, voting delegates may indicate their committee preferences. Association Officials will be appointed to each committee to assist in its work. Each committee will select a chair during its first meeting. Only voting delegates may participate in votes of their appointed committees. Any TBP member may participate in committee discussions if recognized by its chair.
Committee materials will be provided via links to web pages and Google Drives. An electronic copy of the Officer's Handbook and the Constitution and Bylaws will be included. BRING YOUR LAPTOP or TABLET. Paper copies of the C&B will be available. Text based voting will be used. The cell phone number you provide during online registration will be entered into the system and will be verified at on-site registration. Voting delegates without cell phones will be seated together at business meetings to vote by paper ballots.
The President and Executive Director
will prepare an Order of Business
in accord with the Bylaws. The President will open the Convention and preside over reports from the officers and the adoption of the Order of Business. The permanent Convention Chair will then preside for the remainder of the Convention.
Roughly 20 sessions will be offered in-person at this year's Convention. In addition, some sessions will be offered virtually before Convention begins. Speakers have been secured for each day of Convention, including ASEE President and Founding Dean of Campbell University, Jenna Carpenter and Emeritus Chancellor, Emeritus Dean College of Engineering at the University of Tennessee, Wayne Davis. The Professional Development Program consists of personal and chapter development sessions on Thursday and Friday.
A Virtual Recruiting Fair will be held on October 18 and 19 from 10:00 a.m. to 5:00 p.m. ET. TBP HQ has created a web page for members to upload their resumes. Access to the resumes is given to recruiters who attend the Recruiting Fair. This service also offers all members a chance to have their resume reviewed by the companies, government agencies and schools who very much want to hire or enroll Tau Bates. If you plan to attend the Recruiting Fair, make sure you upload your resume no later than September 30 to give the recruiters time to review your information. Recruiting Fair registration opens September 20. See the list of 2021 recruiting fair companies/agencies and schools (updated daily).