2021 Convention Postponement Frequently Asked Questions (FAQs)

Please review the FAQs to get answers for common questions regarding the 2021 Convention. If you have additional questions about airfare, Mike Brown. General questions regarding the Convention can be sent .

Questions

• What is the current status of the 2021 Convention?
• What about the business scheduled to be conducted at the 2021 Convention?
• What about the Executive Council elections?
• Don't the chapters need to consent to a postponement?
• Are there any activities related to the Convention taking place? What about the Recruiting Fair or Interactive Chapter Exchange (ICE)?
• Where and when will future Conventions be held?
• I was planning to attend, and TBP purchased my plane ticket. What do I need to do?
• I am a non-voting delegate planning to attend, and TBP purchased my plane ticket. What do I need to do?
• I purchased my own plane ticket, what do I need to do?
• When will the major award recipients like the Outstanding Advisor, Laureates, McDonald Mentor, and Distinguished Alumni?
• What about naming the R.C. Matthews Outstanding Chapter, the R.H. Nagel Most Improved Chapter, and the J.D. Froula Most Improved Membership Awards for 2021?
• What about the Chapter Excellence Awards and the Chapter Project Awards?

General Convention

• What is the current status of the 2021 Convention?
  The 2021 Convention scheduled for October 21-23, 2021, in Knoxville, TN, has been postponed to a later date in 2022 or 2023. Unlike 2020 when the virtual Unvention was held, a virtual Convention is not planned due to time constraints.


• What about the business scheduled to be conducted at the 2021 Convention?
  All business scheduled for 2021 will be postponed until the 2022 Convention.


• What about the Executive Council elections?
  The elections are not currently scheduled to take place. Per the provisions of TBP Const. Art. X, Sec 1, the Councillors whose terms expire on December 31, 2021, will continue in office until their successors are elected. If plans change, we will notify the chapters, but elections are scheduled to take place at the 2022 Convention.


• Don't the chapters need to consent to a postponement?
  Per TBP Const. Art. X, Sec. 2(i), the chapters need to consent to a postponement exceeding two months. Chapters will be contacted prior to November 1, 2021, to provide this consent.


• Are there any activities related to the Convention taking place? What about the Recruiting Fair or Interactive Chapter Exchange (ICE)?
  Virtual sessions around the time of Convention were already planned as part of the Engineering Futures Program. All Tau Beta Pi members are invited and encouraged to participate!
  
  The Recruiting Fair (October 18-19) was always planned to be virtual. All Tau Beta Pi members are encouraged to sign up to visit corporate and academic recruiters. Upload your resume here.
  
  Interactive Chapter Exchanges (ICE) are planned for Tuesday-Thursday, October 19-21. Additional information will be coming to chapter leaders by email and is available on Interactive Chapter Exchange Google Site.


• Where and when will future Conventions be held?
  Tau Beta Pi is currently working with the hotels and convention centers in several cities to reschedule our Convention. The 2022 and 2023 Conventions were scheduled to be in Rapid City, SD, and Atlanta, GA, respectively. This may change due to the postponement of the Knoxville Convention. We will let everyone know once plans are confirmed.

Airfare

• I was planning to attend, and TBP purchased my plane ticket. What do I need to do?
  Collegiate chapter voting delegates, fully paid non-voting delegates, award recipients, and Association Officials whose plane ticket was purchased by Tau Beta Pi should cancel their tickets prior to the first leg of their journey. You should have received an email confirmation of your flight from our travel manager. Please use this information to cancel your flight and receive a credit. This credit may be used by you for personal travel. If you choose to use the ticket credit for personal use, we would ask that you reimburse Tau Beta Pi for the purchase. We will be corresponding with each voting delegate to confirm travel/flight information. We also ask all members with tickets purchased by Tau Beta Pi to complete this Google Form.


• I am a non-voting delegate planning to attend, and TBP purchased my plane ticket. What do I need to do?
  Non-voting delegates whose plane ticket was purchased by Tau Beta Pi should cancel their tickets prior to the first leg of their journey. You should have received an email confirmation of your flight from our travel manager. Please use this information to cancel your flight and receive a credit. This credit may be used by you for personal travel. Non-voting delegates' plane tickets will be charged to the corresponding chapter, less the customary 20 percent discount. We also ask all members with tickets purchased by Tau Beta Pi to complete this Google Form.


• I purchased my own plane ticket, what do I need to do?
  Voting and fully-funded non-voting delegates who purchased their own tickets need to cancel prior to the first leg of their journey. An expense reimbursement form, along with flight purchased documentation, should be submitted to Headquarters for reimbursement. Voting delegates can complete this form while fully-paid non-voting delegates should use this form. We will be corresponding with these individuals to confirm future travel/flight information.
  
  All non-voting delegates who purchased their ticket should cancel prior to the first leg of their journey. These individuals will be reimbursed 20 percent of the flight cost. An expense reimbursement form, along with flight purchased documentation, should be submitted to Headquarters for reimbursement. We will be corresponding with these individuals to confirm future travel/flight information

Awards

• When will major award recipients like the Outstanding Advisor, Laureates, McDonald Mentor, and Distinguished Alumni?
  All award recipients will receive their award in the mail. We also plan to invite the 2020 and 2021 award recipients to the 2022 Convention for recognition by the Convention attendees.


• What about naming the R.C. Matthews Outstanding Chapter, the R.H. Nagel Most Improved Chapter, and the J.D. Froula Most Improved Membership Awards for 2021 be recognized?
  The Awards Committee at the 2022 Convention will select the recipients for each of these awards for 2021 and 2022.


• What about the Chapter Excellence Awards and the Chapter Project Awards?
  The Headquarters team has already identified recipients of these awards in preparation for the 2021 Convention. Chapters which would have been recognized at the 2021 Convention will be notified by mail along with their certificate. Chapters receiving three consecutive Project Awards will also receive a $500 scholarship as done in the past.