Tau Beta Pi Engineering Futures Program — Hosting a Session
With the exception of the Effective Presentation Skills module, the Engineering Futures modules may only be presented to college students. Our agreement with Interact Performance Systems Inc., which allows us to use a modified version of its materials, does not permit us to present the materials to alumni. All sessions must be hosted by a Tau Beta Pi collegiate chapter, or in the case of Effective Presentation Skills module, by a Tau Beta Pi alumni chapter. These sessions are provided at no cost to the host chapter or the participants. Please request a session at least six weeks prior to your desired date to allow us to schedule a Facilitator.Please follow the guidelines below:
- Identify a chapter contact person.
- Select a module.
- Decide when to hold your session.
- Request a facilitator through Headquarters.
- Find and reserve a room with the required resources.
- Publicize the session and have students sign up.
You need someone who takes ownership of the session! This person is in charge of organizing the session and will follow up on all details relating to session setup. This person is the liaison between the students and Headquarters and your facilitator. At some chapters, this role is the job description of a specific officer; at others, the president takes on the role.
Please review the Curriculum for details on the modules offered.
A chapter may begin with any module other than Advanced People Skills, which must follow Basic People Skills. Chapters typically cycle through modules before repeating any; if you are unsure what your chapter has held in the recent past, please contact Headquarters for that information. Headquarters or any facilitator may also help you select a module if you are unsure of what to hold.
Effective Presentation Skills is unique – each participant must be willing to speak in front of the group. Keep this in mind and share with students if you choose to host this module.
Most sessions are held on Saturdays, unless your chapter is fortunate enough to have a facilitator living in the area. Weeknight and Sunday sessions are possible, though, so if you are unable to hold a Saturday session, please contact Headquarters as soon as possible to schedule those sessions.
Keep in mind conflicting events, such as football games, school breaks, or professional exam dates, when deciding on a session date.
In general, contact the National Office at least 4-6 weeks before the desired date for the session; if possible, schedule your session at the beginning of the school year. It may be possible to set up a session with less notice, so if the only date that works for your chapter is less than 6 weeks away, contact Headquarters as soon as possible!
Please request a facilitator through the National Office by filling out a session request form with your requested session and dates. Do not schedule a session directly with the facilitator; if you have a facilitator in mind, include the facilitator's name when making your request. Processing the request through Headquarters will help us better use our facilitator resources to keep our costs down while maintaining better records of our activities. (Back to Top)
Engineering Futures sessions are very interactive discussions and not lectures! For that reason, the chapter should reserve a room in which the tables and chairs may be moved around, rather than a lecture hall. The suggested room layout is an arc of chairs in a single row facing the screen or board. A visual is provided here. Please discuss the specific room layout with your facilitator prior to your session.
General equipment required for sessions:
- Computer and digital projector or overhead projector
- Television and VCR or DVD player
- Blackboard or whiteboard or flipchart
- Chalk or markers (for board above)
- Blank/scrap paper and pens
You may invite any student to attend your session. This may include only your initiates, your entire TBP member base, students from other student groups, or even your engineering college. You may also invite science and math students. This may be counted as a chapter project – a "service" to other students and a way to introduce Tau Beta Pi to freshmen and sophomores.
TBP requests that your chapter has 15-25 students attend each session. Have students sign up early to get an estimate of attendance. On average, half the number of people who commit to attend a session actually show up, so get as many people as possible to sign-up. If you believe your chapter may have difficulty getting enough people at the session, consider broadening the invitee list. You may even invite nearby chapters to attend your session!
Publicize the session at meetings, by posters and fliers, or through advertisements in college newspapers and magazines. Advance work here will pay off – enthusiasm is contagious! Let someone who has attended talk about what they learned. Publicize specifics of what the participants will learn – your facilitator can help explain the content. Have a calling campaign before the Engineering Futures sessions to remind those who signed up to come. Have professors and/or chapter advisors make announcements during their classes to encourage attendance and even encourage them to attend and get a first-hand look at Engineering Futures.
Feel free to use the standard posters or create your own to publicize your Engineering Futures session.
Your facilitator or Headquarters would be glad to answer any questions you may have regarding your session or the program.
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