Instructions for submitting other Membership Reports

  • Process begins by completing the PAPER Report of Eligibility (download).
  • Does not need to be submitted at the same time you submit your undergraduate Report of Eligibility, but MUST be submitted AT LEAST 2 weeks before the election.
  • Please be sure the report has been signed by the chapter president and chief advisor.
  • You may NOT submit the Report of Election online until HQ has entered them into the system and informed you the candidates are eligible.
  • The information required on the Report of Eligibility differs from the online reports.
  • Instead of the month and year of graduation and curriculum, each person's educational background is required.
    • You must list each degree received (whether engineering or not) by institution, degree, major, and graduation date.
  • A Catalog Card is required for each electee accepting election.
  • The Key and cetificate is ordered from this card as for undergraduates.
  • Documentation showing scholastic eligibility is required for all but eminent engineers.
  • The acceptable documentation is listed below:
    • Graduate Students (Constitution Article VIII, Sec. 3)
      • Statement from registrar showing standing in top 1/5th of graduate class AND statment that student has completed at least 50% of the degree requirements including research. Recommendation from student's primary academic advisor may be substituted for class rank if and only if class rank is not available.
      • The student's primary academic advisor may sign the Report of Eligibility in lieu of the above.
    • Alumni of your school (Constitution Article VIII, Sec. 4)
      • Statement from registrar or other official document showing graduation in top 1/5th of class. Being listed on Report of Eligibility in last semester before graduation meets this requirement.
    • Alumni of another school (Constitution Article VIII, Sec. 5)
      • Statement from registrar or other official document showing graduation in top 1/5th of class. Being listed on Report of Eligibility in last semester before graduation meets this requirement.
      • AND a waiver from the chapter at the other school if one exists.
    • Eminent engineer (Constitution Article VIII, Sec. 6)
      • Graduated at least 10 years ago with degree in engineering (some foreign schools will meet this requirement, check with HQ) or at least 15 years ago with a degree in an area other than engineering.
      • AND a career in engineering which meets the requirements.
      • The work MUST be in engineering. Teaching engineering classes and administration of an engineering school (ie. dean of engineering) qualifies. Please submit a detailed resume.
  • The Reports of Election and Final Action require the same information as the undergraduate online reports and are submitted online.
  • Paper Reports of Election and Final Action will no longer be accepted.
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