On the recommendation of the Director of Rituals and the Rituals Committee, the 1956 Convention adopted the standard chapter officer installation procedure described below and ordered its regular use by the chapters. It is a duty of the retiring chapter president to plan carefully for a proper installation, to make it dignified, significant, and informative. The 1986 Convention recommended that each chapter evaluate the effectiveness of its own officer installation scheme and develop and document in its chapter bylaws a specific procedure to describe the transition between slates of chapter officers.
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A. The installation meeting shall take place in accord with Bylaw V, 5.01.
B. The installation meeting may be either a business meeting or dinner, as the chapter desires.
C. There shall be a period of at least one week between the election and the installation of officers. During this period, a meeting of the outgoing and incoming officers, as a group, shall be held. The purpose of this meeting shall be the discussion of such problems of administration as are of a general nature, and the relation of each office to the others.
D. Before the installation meeting, each outgoing officer shall prepare in writing a report on the conduct of the position during his or her term of office. This report, outlining procedures and "pitfalls" peculiar to the chapter shall be presented by the outgoing officer to his or her successor at the installation meeting.
E. Under the leadership of a chapter advisor, the installation ceremony shall proceed in the following fashion:
1. The chair shall introduce the Cataloger, who, after taking the rostrum shall delineate the duties of the office as described in Bylaw V. The cataloger shall, in addition, present verbally the contents of his or her previously prepared written report relating to his or her tenure in office. At the conclusion of this report, the cataloger shall introduce his or her successor, turning over all the materials of office which may be brought conveniently to the meeting. Materials not brought to the meeting shall be listed in writing with their exact locations noted; this list, together with the written report, shall be presented to the new officer.
The outgoing officer shall then turn the rostrum back to the chair.
2. The chair shall then recognize the remaining officers in the following order:
Treasurer
Corresponding Secretary
Recording Secretary
Vice President
President
Each officer shall follow the method of E-l, above, in vacating his or her office.
3. Additional points relative to certain offices which shall be observed are:
a. The Treasurer shall have prepared in advance any forms necessary to the transferring of chapter funds to the new Treasurer such as bank-account signature cards.
b. The Corresponding Secretary shall include among the materials of office duplicate, completed sample copies of Reports of Eligibility, Election, and Final Action, Chapter Surveys, and other reports as he or she may see fit. These reports shall be distributed both to his or her successor and to the incoming President.
c. The Recording Secretary shall include among his or her materials of office an accurate list of active members showing mailing addresses and exact dates of graduation of all members. This list shall be in triplicate, and distributed to his or her successor, the new Corresponding Secretary, and the new President.
4. At the conclusion of the preceding "ceremonies," the chapter advisor shall turn the chair over to the new President who shall conduct the remainder of the meeting in the conventional fashion.
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