Following is a list of all routine correspondence annually sent to the chapters from the national headquarters, using the election of new officers to begin the cycle. The 1988 Convention requested that this list be provided to all new chapter presidents.
| Date | Addressee | Subject (& Due Date) |
|---|---|---|
| Feb. 3 | President cc: Chief Advisor w/ Chapter Billing Information |
Convention Credentials (May 31) & Officer Election Report |
| Feb. 3 | Advisor | Convention Invitation |
| Mar. 7 | Advisor cc: President | Annual Chapter Survey & Evaluation (June l) |
| Mar. | President | Annual Chapter Survey (June l) |
| Apr. 1 | President cc: Treasurer | Financial Report (May 31) |
| May 1, June 1 | Treasurer cc: President | April 30/May 31 Chapter Account Statement |
| July 1 | Convention Attendees | Convention First Letter (July 19) |
| Aug. 1 | Convention Delegates | Convention Committee Assignment |
| Aug. | Convention Attendees | Convention Final Letter (Sept.
3) •Chapter Development Program |
| Sept. | President | *Eligibility, Election &
Initiation Reports & Procedures Image Materials Candidate Packets for Fall Initiation Season |
| Sept. | President cc: Chief Advisor |
Fellowship (Jan. 15) *Scholarship (Mar. 1) *Laureate (Mar. 15) *National Outstanding Advisor (Mar. 21) *Distinguished Alumnus Award (Mar 15) |
| Sept. | President | Constitution & Bylaws Amendment Ratification |
| Sept. | Registrar | Catalog/Bulletin Request |
| Oct. | Advisors cc: President & Dean | Appreciation & Information |
| Oct. | Treasurer cc: President & Chief Advisor |
Sept. 30 Chapter Account Statement w/*Chapter Billing Information |
| Oct. | President & Treasurer cc: Chief Advisor |
*Student Loan Program |
| Oct. | Convention Attendees | Convention Documentation w/* Minutes, President’s Report & Ratification Ballot |
| Jan. | President | *Eligibility, Election &
Initiation Reports & Procedures Image Materials |
| Feb. | President | *Laureate nomination (Mar. 15) *Distinguished Alumnus Award nomination (Mar 15) *National Outstanding Advisor nomination (Mar. 21) *Chapter Project Grant proposal (anytime) |
| Feb. | Treasurer | IRS Form 990 |
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